Archiving

1. Policy Statement

Jurnal Ilmu Perilaku (JIP) is committed to the long-term preservation, integrity, accessibility, and discoverability of its published scholarly content.

The journal recognizes that digital preservation is an essential responsibility of scholarly publishers and supports the continuity of scientific knowledge in psychology and behavioral sciences.

This policy establishes principles for the preservation of published articles, journal issues, publication metadata, supplementary materials, and related scholarly records.

It is informed by the Committee on Publication Ethics (COPE) Core Practices, particularly those concerning journal management, transparency, and the preservation of the scholarly record.

The journal aims to maintain reliable access to its published content through appropriate institutional, technical, and external preservation arrangements.

2. Objectives of Digital Preservation

The objectives of this policy are to:

Preserve published scholarly content over the long term.
Protect the integrity and authenticity of publication records.
Reduce the risk of permanent content loss.
Support continued access to published research.
Maintain accurate bibliographic and DOI metadata.
Preserve the relationship between articles and post-publication notices.
Support responsible institutional and external archiving.
Establish procedures for continuity when the journal platform is unavailable.
Promote transparent reporting of preservation arrangements.

Digital preservation must be supported by verifiable technical and administrative practices.

3. Scope of Archived Materials

The journal's preservation arrangements should cover, where technically supported and applicable:

Published research articles.
Complete journal issues.
Article PDF files.
Other published article formats.
Article titles, abstracts, and keywords.
Author and affiliation metadata.
Publication dates and bibliographic information.
DOI identifiers and associated metadata.
Published supplementary materials.
Correction notices.
Expressions of concern.
Retraction notices.
Other formal post-publication notices.

The journal should distinguish publicly published materials from confidential editorial records, unpublished manuscripts, reviewer reports, and personal information.

Confidential materials must not be deposited into public archives without an appropriate legal and ethical basis.

4. Existing Institutional Archiving Arrangements

Jurnal Ilmu Perilaku has described institutional and external archiving arrangements on its existing Archiving webpage.

The journal's archival documentation identifies university-based storage and dissemination arrangements, including references to the Universitas Andalas repository and institutional collections.

The journal should periodically verify the continuing operation, accessibility, and administrative responsibility of these arrangements.

Institutional storage may contribute to the preservation strategy, but the journal should not assume that repository listing or metadata harvesting alone constitutes independent long-term preservation.

Claims regarding active archiving services should be supported by current operational evidence.

5. Distributed Digital Preservation

Jurnal Ilmu Perilaku recognizes the value of distributed digital preservation.

Distributed preservation reduces dependence on a single server, institution, or technical platform by maintaining independently managed copies of scholarly content.

The journal may use eligible preservation networks and services, subject to applicable participation requirements.

Distributed preservation arrangements should be evaluated according to:

Technical compatibility.
Service eligibility.
Preservation coverage.
Deposit completion.
Monitoring and verification.
Recovery arrangements.
Long-term sustainability.

The journal should clearly distinguish intended participation from confirmed preservation.

6. PKP Preservation Network

The Public Knowledge Project Preservation Network (PKP PN) provides distributed preservation services for eligible journals using Open Journal Systems.

The service uses LOCKSS-based preservation infrastructure to support the long-term retention of published journal content.

Jurnal Ilmu Perilaku may participate in PKP PN where the journal satisfies applicable eligibility and technical requirements.

Effective participation requires appropriate plugin configuration, acceptance of applicable service terms, successful content deposits, and verification of preservation status.

The journal's technical administrators should periodically examine the PKP PN status information available in OJS.

The journal must not interpret installation or activation of the plugin alone as evidence that all published issues have been successfully preserved.

7. Verification of PKP PN Deposits

Where PKP PN is used, the journal should monitor deposit records to confirm the preservation status of published issues.

Monitoring should consider:

Whether the journal is recognized by the preservation network.
Whether published issues are listed for deposit.
Whether packaging and transmission have completed.
Whether processing errors have occurred.
Whether LOCKSS preservation status confirms successful preservation.
Whether previously deposited content remains appropriately recorded.
Whether newly published issues are included in subsequent preservation activity.

Technical errors, incomplete deposits, and unresolved status messages should be investigated.

The journal should maintain appropriate internal documentation of preservation checks and corrective actions.

8. LOCKSS Preservation

LOCKSS, meaning "Lots of Copies Keep Stuff Safe," is a distributed digital preservation approach designed to protect scholarly content through multiple independently maintained copies.

Where the journal participates in a compatible LOCKSS network, it should maintain the required technical configuration and comply with applicable network arrangements.

The existence of a LOCKSS-related feature in OJS does not, by itself, demonstrate that journal content has been preserved in a functioning external network.

The journal should publicly identify active participation only when the arrangement has been verified.

9. CLOCKSS and Other Preservation Services

Jurnal Ilmu Perilaku may consider additional recognized digital preservation services, including CLOCKSS or Portico, where appropriate.

Participation in such services may require separate agreements, eligibility assessment, technical configuration, or financial arrangements.

The journal must not claim membership or active preservation through a service without a valid supporting arrangement.

Any additional service adopted should be documented in the journal's preservation records and accurately described on the official website.

10. Institutional Repository Preservation

Institutional repositories may support the accessibility and preservation of scholarly publications.

Where authorized, published articles may be deposited in appropriate repositories operated by Universitas Andalas or other eligible institutions.

Repository deposits must comply with the applicable copyright and licensing terms.

The journal should seek to preserve accurate bibliographic information and links to the official published version.

Institutional repository storage should complement, rather than automatically replace, a verified long-term preservation arrangement.

11. Indexing, Discovery, and Preservation

Jurnal Ilmu Perilaku recognizes the importance of indexing and discovery services in improving access to scholarly content.

However, indexing and digital preservation serve different purposes.

Indexing services may collect article metadata, provide bibliographic records, or direct users to the journal website.

Such activities do not necessarily guarantee that complete article files will remain available if the original publishing platform becomes inaccessible.

The journal should therefore distinguish between:

Bibliographic indexing.
Metadata harvesting.
Repository deposit.
Technical backup.
Long-term digital preservation.

Public preservation statements must accurately reflect the services being provided.

12. Open Journal Systems Backup

The journal should maintain appropriate backup procedures for its Open Journal Systems installation.

Backup arrangements should cover relevant system components, including:

Journal database.
Published article files.
Submission files where appropriate.
Journal configuration.
Editorial workflow records.
Publication metadata.
Relevant uploaded assets.

Backups should be protected against unauthorized access, accidental deletion, corruption, and other foreseeable risks.

Backup procedures should be established and tested according to the journal's institutional information technology arrangements.

13. Distinction Between Backup and Preservation

Routine system backups and long-term digital preservation serve different purposes.

Backups are primarily intended to restore the journal's operational system following technical incidents.

Long-term preservation aims to maintain scholarly content beyond the lifespan or availability of a particular publishing platform.

Participation in PKP PN or another preservation network does not eliminate the need for regular system backups.

Similarly, maintaining server backups does not automatically establish independent long-term digital preservation.

The journal should maintain appropriate arrangements for both functions.

14. Persistent Identifiers and Metadata

The journal should maintain accurate and consistent publication metadata.

Where Digital Object Identifiers (DOIs) are assigned, the journal should ensure that the associated metadata and destination links remain appropriately maintained.

Relevant metadata may include:

Article title.
Author names.
Institutional affiliations.
Abstract and keywords.
Journal title and ISSN.
Volume and issue.
Publication date.
Article pages or identifiers.
DOI.
Copyright and license information.
Relationships to corrections or retractions.

When article URLs change, the journal should update the relevant DOI destination information through its registration arrangements.

Persistent identifiers support discoverability and reliable citation but do not independently guarantee preservation of the full text.

15. Preservation of Published Versions

The journal should maintain a clear distinction between different manuscript and article versions.

These may include:

Submitted manuscript.
Accepted manuscript.
Published version of record.
Corrected published version.
Retracted article.

The journal's applicable repository and self-archiving policies should explain which versions authors may deposit and under what conditions.

The published version of record should remain clearly identifiable.

Where substantive changes occur after publication, the journal should maintain an appropriate and transparent version history.

16. Author Self-Archiving

Jurnal Ilmu Perilaku supports transparent and responsible self-archiving arrangements consistent with its applicable copyright and licensing policies.

The journal should clearly specify whether authors may deposit:

Preprints.
Accepted manuscripts.
Published versions of record.

Any restrictions concerning embargoes, repository locations, attribution, or licensing must be stated explicitly.

Authors must comply with the applicable rights and permissions associated with each manuscript version.

Where permitted, deposited copies should include appropriate citation information and a link to the official published article.

The journal should not impose unpublished or contradictory restrictions on author self-archiving.

17. Open Access and Archiving

The journal recognizes the relationship between open access publishing and long-term accessibility.

Open access supports public access to published scholarly content, while digital preservation helps protect that content against future loss.

The journal's preservation arrangements should be consistent with its Open Access Policy, Copyright Notice, and applicable publication licenses.

Archiving must not be used to circumvent legitimate copyright restrictions or confidentiality obligations.

The journal should maintain accurate information concerning permitted reuse of archived content.

18. Preservation of Supplementary Materials

Supplementary materials may form an important part of the scientific record.

Where technically feasible and appropriate, the journal should preserve supplementary files published alongside articles.

These may include:

Additional tables.
Research protocols.
Analytical scripts.
Non-restricted datasets.
Supporting figures.
Methodological documentation.
Other approved supplementary files.

Authors are responsible for ensuring that supplementary materials do not contain information that would violate participant confidentiality, copyright, or applicable data protection requirements.

Preservation of supplementary materials must remain consistent with the journal's Data and Reproducibility Policy.

19. Protection of Sensitive Research Information

Psychological and behavioral research may involve sensitive personal information.

The journal must not publicly archive confidential participant records, identifiable clinical information, or restricted research data without an appropriate ethical and legal basis.

Authors and editors should assess whether supplementary materials are suitable for public preservation.

Where research data cannot be publicly disclosed, appropriate controlled-access or institutional arrangements may be considered.

The protection of research participants takes precedence over unrestricted disclosure of confidential information.

20. Preservation of Corrections and Retractions

The journal is committed to preserving the integrity of the scholarly record, including formal post-publication notices.

Corrections, expressions of concern, and retractions should remain appropriately accessible and linked to the affected articles.

Where applicable, the journal should:

Preserve the original article record.
Publish a clearly identified notice.
Maintain reciprocal links.
Update article status information.
Update DOI metadata.
Preserve relevant version information.

Retracted articles should ordinarily remain accessible with clear identification of their retracted status.

Exceptional removal of content should be governed by the journal's post-publication policies and applicable legal or safety considerations.

21. Website Migration and Platform Changes

The journal should maintain procedures to protect published content during website migration, domain changes, or upgrades to its publishing platform.

Relevant measures may include:

Creating verified backups before migration.
Preserving article files and metadata.
Maintaining DOI functionality.
Redirecting previous article URLs where feasible.
Verifying article access after migration.
Checking publication metadata.
Confirming preservation plugin compatibility.
Reviewing external repository and preservation arrangements.

Major technical changes should be documented appropriately.

The journal should seek to prevent the loss of previously published content during system transitions.

22. Disaster Recovery and Business Continuity

The journal should maintain an appropriate response plan for technical incidents that affect publication access.

Potential incidents may include:

Server failure.
Database corruption.
Cybersecurity incidents.
Accidental file deletion.
Hosting service interruption.
Domain or infrastructure failure.
Other events affecting journal accessibility.

Recovery procedures should identify responsible personnel and available technical resources.

The journal should periodically review whether its backup and recovery arrangements remain adequate.

Where an extended interruption occurs, the publisher should seek to restore access and communicate relevant information through appropriate institutional channels.

23. Journal Discontinuation or Transfer

If Jurnal Ilmu Perilaku ceases publication or undergoes a change of publisher or hosting arrangements, reasonable steps should be taken to preserve its published scholarly content.

The journal should seek to maintain:

Access to previously published articles.
Accurate bibliographic records.
DOI functionality where applicable.
Preservation of corrections and retractions.
Continuity of relevant archival arrangements.
Clear information about the journal's publication status.

Any transfer of journal content or administration must respect applicable copyright, licensing, privacy, and institutional obligations.

The discontinuation of new publication activities should not automatically result in the deletion of previously published scholarly content.

24. Monitoring and Verification

The journal should periodically review the effectiveness of its preservation arrangements.

Monitoring may include:

Verification of article accessibility.
Inspection of PKP PN deposit status.
Review of institutional repository availability.
Verification of DOI links.
Examination of backup completion.
Assessment of recovery procedures.
Review of preservation service changes.
Identification of missing or inaccessible article files.

Material failures should be documented and addressed through appropriate technical or administrative procedures.

25. Responsibilities of the Publisher

The publisher is responsible for supporting the institutional and operational arrangements necessary for journal continuity.

Responsibilities should include:

Supporting appropriate technical infrastructure.
Assigning relevant administrative responsibilities.
Facilitating secure storage and backups.
Supporting verified preservation arrangements.
Protecting the integrity of published content.
Maintaining institutional accountability.

The publisher should cooperate with the editorial and technical teams to address risks affecting long-term access.

26. Responsibilities of the Editorial Team

The editorial team is responsible for supporting the integrity and completeness of published scholarly records.

Relevant responsibilities include:

Ensuring accurate publication metadata.
Maintaining appropriate article records.
Identifying missing or incorrect publication files.
Coordinating corrections and retractions.
Communicating preservation concerns to technical administrators.
Ensuring consistency between preservation and publication ethics policies.

Editorial responsibility for the scholarly record continues after publication.

27. Responsibilities of Technical Administrators

Authorized technical administrators should maintain the technical components supporting publication access and preservation.

Their responsibilities may include:

Managing appropriate system backups.
Monitoring server functionality.
Maintaining secure OJS configurations.
Checking preservation plugin status.
Investigating failed deposits.
Supporting software upgrades.
Verifying access following migration.
Coordinating technical recovery activities.

The specific allocation of responsibilities should follow the journal's approved institutional management arrangements.

28. Transparency of Preservation Information

The journal should provide publicly accessible information about its preservation arrangements.

Public statements should distinguish between:

Services currently in operation.
Services for which participation has been verified.
Institutional repositories holding journal content.
Planned or proposed preservation services.
Indexing and discovery platforms.

The journal must not claim active participation in a preservation network solely because its name or logo appears on the journal website.

Preservation claims should be reviewed when services, technical configurations, or institutional arrangements change.

29. Policy Review and Continuous Improvement

Jurnal Ilmu Perilaku will periodically review this Archiving Policy to maintain consistency with developments in digital preservation, scholarly publishing infrastructure, and relevant publication ethics guidance.

The journal will seek alignment between this policy and its: